Meetings are the third major time waster in the world of work. As much as 50% of working time is spent in meetings, either group meetings or one-on-one meetings. In the estimate of almost everyone, at least 50% of this time is wasted. This means that as much as 25% of all working time is lost in meetings of one kind or another.
However, meetings are not an evil. Meetings are a necessary business tool for exchanging information, solving problems, and reviewing progress. But they must be managed and they must be used effectively.
Here are 7 ways to increase the efficiency and improve the results of meeting time:
1. Is the meeting necessary?
2. Write an agenda.
3. Start and stop on time.
4. Cover important items first.
5. Summarize each conclusion.
6. Assign specific responsibility.
7. Keep notes and circulate minutes.